Finding the right hotel for a corporate meeting can take hours. You may need to compare destinations, send multiple RFPs, negotiate concessions, and keep track of every response: all while managing your attendees, budget, and internal stakeholders.
The Beyond Collection gives you a simpler way to source luxury hotels and resorts. Through a commission-free marketplace, The Hive, and private hospitality networking events, you can connect with qualified luxury partners, manage RFPs, and create more value for your meeting.
What is The Beyond Collection?
The Beyond Collection is a commission-free marketplace where meeting planners and luxury hospitality partners connect through private events and the online community, The Hive.
The marketplace is designed for corporate-direct meeting planners, executive assistants, and luxury, independent-minded hotels and resorts. Members use The Beyond Collection to:
- Source hotels and resorts for meetings, retreats, incentives, and events
- Send and manage RFPs
- Build direct relationships with hospitality partners
- Share industry best practices
- Access strategic planning resources
- Participate in hospitality networking events
- Earn and redeem Sweet Rewards loyalty points
The community includes 5,000+ qualified meeting planners and a curated network of more than 200 luxury hotel and resort properties.
How do meeting planners source luxury hotels?
Meeting planners source luxury hotels through The Hive, The Beyond Collection’s online sourcing and community platform. You can send one RFP to selected properties, manage responses, and use the platform to keep your sourcing process organized.
To simplify your next corporate meeting planning project:
- Join The Hive for complimentary access. Complete the membership request form and provide your meeting history so the team can understand your sourcing needs.
- Review the hotel and resort network. Search for properties by destination, experience, meeting style, or event requirements.
- Build one clear RFP. Include dates, room block, meeting space, food and beverage needs, agenda details, budget parameters, and desired concessions.
- Send the RFP to relevant properties. A single RFP through The Beyond Collection’s channel averages 3 nights, 60 rooms per night, and a $500+ average daily rate.
- Compare proposals and negotiate directly. Use the responses to evaluate fit, value, availability, and concessions.
- Track the business and rewards. Contracted business may qualify for Sweet Rewards points.
The Beyond Collection’s RFP channel has a 25%+ conversion rate, helping properties and planners focus on qualified opportunities rather than broad, low-fit inquiries.
What is The Hive?
The Hive is The Beyond Collection’s exclusive online community where meeting planners and hospitality partners connect, conduct business, and share resources.
For planners, The Hive functions as an online luxury hotel marketplace and sourcing resource. You can use it to:
- Send and manage commission-free RFPs
- Communicate with participating hotels and resorts
- Engage in peer-to-peer discussions
- Share planning insights and best practices
- View property announcements and special offers
- Earn and redeem loyalty points
- Access job boards and community resources
The Hive is built to support the way you already work. If you use a third-party sourcing platform, you can still participate in The Beyond Collection community, attend events, and access exclusive hotel offers. If you source through Cvent, The Beyond Collection may also be added to your RFP as the NSO.
Testimonial:
“I am so excited to have found the Beyond Collection! For my upcoming meeting, I simply had to fill out one RFP, select the resorts that fit my needs, and click send. Responses came quickly and everything is tracked within the site.”
: Renee Copsey, Boyd Watterson Asset Management LLC
What is Sweet Rewards?
Sweet Rewards is The Beyond Collection’s loyalty program. Members earn points by contracting business with hospitality partners and referring other meeting planners.
You can redeem points for experiential stay packages, hotel amenities, and exclusive gifts. Examples include:
- Chatham Bars Inn : 3,500 points: A two-night stay, breakfast for two daily, and a welcome bottle of Veuve Clicquot.
- The Allison Inn & Spa : 4,000 points: A two-night stay in a Grand Deluxe King room, a bottle of Willamette Valley Pinot Noir, a $100 spa credit, and a $100 JORY dining credit.
- Angsana Corfu : 6,000 points: A three-night stay in an Oceanview Suite, all meals for two, and a private cultural experience.
Sweet Rewards turns the business you are already sourcing into opportunities for future travel and memorable experiences. Review the current Sweet Rewards packages for details, availability, and redemption options.
What types of events does The Beyond Collection host?
The Beyond Collection hosts three types of private, in-person events designed to strengthen relationships between planners and hospitality partners.
Showcase
A Showcase is a three-hour networking event featuring a select collection of luxury hotels and resorts. It is a practical way to discover new properties, meet hotel sales teams, and have focused conversations in a short amount of time.
Regional Marketplace
A Regional Marketplace is an overnight event that includes dedicated 1:1 sessions. The format gives you more time to discuss your meeting programs, destinations, room blocks, and sourcing priorities with matched hospitality partners.
Summit
A Summit is a three-day event that combines presentations, keynote speakers, networking, and 1:1 sessions. Summits are generally organized around factors such as industry, region, or meeting type, including executive retreats.
These private events complement digital sourcing. You can meet a hotel partner in person, continue the conversation in The Hive, and send an RFP when a business opportunity is ready.
What hotels are in The Beyond Collection?
The Beyond Collection works with luxury, four- and five-star: or equivalent: independent-minded hotels and resorts.
The network includes properties suited to corporate meetings, incentive programs, executive retreats, leadership gatherings, and destination events. Examples include:
- The American Club
- The Breakers
- The Broadmoor
- Casa de Campo Resort & Villas
- The Charleston Place
- The Dorchester London
- The Greenbrier
- Hotel Bennett
- Nemacolin
- Ojai Valley Inn
- Pebble Beach Resort
- The Peninsula Hotels
- Pinehurst Resort
- Raffles Hotels & Resorts
- Sea Island Resort
- Wequassett Resort & Golf Club
The portfolio spans major cities, coastal destinations, mountain resorts, wine country, private-island escapes, and distinctive independent hotels. You can explore the hotel and resort network to find properties for your next program.
How does the commission-free model help planners negotiate?
The commission-free model helps planners negotiate because hotels retain more revenue when they do not pay a commission on the booking.
Hotels prefer non-commissioned business. That preference can give you additional leverage when discussing hotel concessions, including:
- Room upgrades
- Complimentary meals
- Additional amenities for guests
- Enhanced meeting value
- Other property-specific concessions
The Beyond Collection does not retain a commission on meetings or events booked through The Hive or at its events. Hospitality partners pay an annual membership fee instead.
The model also treats group business equally, regardless of size. Whether you are planning a small team retreat or a large-scale conference, the opportunity is evaluated on the value and fit of the business: not simply the number of rooms.
To make the most of the model, include your priorities in the RFP. If room upgrades, breakfast, welcome amenities, or meeting concessions matter to your attendees, state that clearly and ask each property to respond directly.
How do I join The Beyond Collection?
Meeting planners can join The Hive for free and complimentary by completing the membership request form.
The membership process helps The Beyond Collection qualify planners and match them with relevant hospitality partners and events. You may be asked to provide meeting history so the team can understand your programs and create productive 1:1 appointments.
As a planner member, you can access:
- The Hive’s RFP and community tools
- Peer-to-peer discussion forums
- Property news and exclusive offers
- Private Showcase, Regional Marketplace, and Summit invitations
- Sweet Rewards opportunities
Hotels and resorts join as hospitality partners and pay an annual membership fee. In return, they connect with a qualified planner community, participate in events, respond to RFPs, and access marketing opportunities.
Request complimentary planner membership to begin.
FAQ: The Beyond Collection, The Hive, and Sweet Rewards
What is The Beyond Collection?
The Beyond Collection is a commission-free marketplace where meeting planners and luxury hospitality partners connect through private events and The Hive, its online community.
How do meeting planners source luxury hotels?
Meeting planners use The Hive to search participating luxury hotels and resorts, send RFPs, manage responses, and connect with hospitality partners.
What is The Hive?
The Hive is The Beyond Collection’s exclusive online community for sending and managing RFPs, peer-to-peer discussions, strategic resources, hotel offers, and loyalty rewards.
What is Sweet Rewards?
Sweet Rewards is a loyalty program that allows members to earn points through contracted business with hospitality partners and planner referrals. Points can be redeemed for experiential stays, amenities, and exclusive gifts.
What types of events does The Beyond Collection host?
The Beyond Collection hosts Showcases, Regional Marketplaces, and Summits. Each event offers a different format for planner and hotelier networking.
What hotels are in the collection?
The collection includes more than 40 luxury, four- and five-star: or equivalent: independent-minded hotels and resorts, including The Broadmoor, Pebble Beach Resorts, Rosewood, The Greenbrier, Nemacolin, Sea Island, Casa de Campo, and The Dorchester London.
How does commission-free sourcing help planners?
Hotels retain more revenue when no commission is paid, which may help planners negotiate concessions such as room upgrades, complimentary meals, and additional amenities.
How do I join The Hive?
Meeting planners can request complimentary membership by completing the membership request form. Hospitality partners can learn more through the partner network.
Ready to take your corporate meeting planning to the next level? Join The Hive to connect with luxury independent hotels, simplify your sourcing process, access private hospitality networking events, and earn Sweet Rewards for the business you are already doing.
